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How ERP Software Solves Your Business’s Top Financial Management Challenges
/in Blog, ERP Software /by Chris HigginsEven the best-run companies face financial management challenges. Help is available from ERP solutions, as exemplified by Acumatica. They include financial management software along with a full range of accounting functions like general ledger, accounts payable, and accounts receivable. Cash, currency and tax management applications enable Acumatica to support businesses on many levels. Here’s a look at some of the more pressing financial management concerns and how Acumatica Cloud ERP software can help solve them.
Financial Planning
Financial planning is a process that involves looking at a company’s current financial conditions, as well as its strategic plan, and determining how to best allocate funds to achieve objectives. No matter what industry your business is in, financial planning is a must. Some challenges businesses face in this area include decentralized decision making, disparate data sources and the timeliness of data.
To resolve these issues, Acumatica provides:
KPI Reporting
Without using the right Key Performance Indicators (KPIs), it can be hard to identify where your business is under-performing, which can lead to losses and missed opportunities. Operating cash flow, working capital and a wide range of financial reports are needed. However, reliance on standard required reports doesn’t always deliver the kind of sophisticated support managers need to make financial decisions.
Acumatica goes beyond standard formats to generate special reports based on the organizational structure of your business. Reports tailored to specific departments, divisions, subsidiaries, products, etc. provide alternative views of data to expand analytical capabilities. With data available on-screen, in reports and in, for example, Excel format, trends and changes can be more easily seen and acted upon.
Inter-Company Accounting
During their natural course of growth, many companies acquire subsidiaries, which may be managed as separate entities. But does this mean requiring separate balance sheets and general ledgers for each? Without a means to reconcile each entity’s accounting into the parent company’s general ledger, inefficiencies and errors can plague your financial management process.
Acumatica provides inter-company accounting to enable financial management in increasingly complex scenarios. Managing multiple subsidiaries is simplified with functions such as:
The cloud ERP’s real-time accounting system also helps your team avoid manual data entry into spreadsheets, saving time and allowing for more effective use of reports.
Security and Compliance
Data security and compliance are two of the greatest financial management concerns. A cyber-breach or fraud can expose sensitive data, while compliance issues can lead to hefty fines that can put your entire business at risk.
Acumatica increases security with its role-based access control. Financial data are safely stored in the cloud, and available via any device with a web browser. The ERP also addresses compliance on different levels, including the ASC 606 revenue recognition standard for businesses that enter into contracts with customers (for transferring goods or services) and the IFRS 15 standard to account for revenue generated from these activities.
These are only a few financial management challenges all businesses face, and just some features and benefits of the Acumatica cloud-based ERP. For a more thorough overview of Acumatica’s financial management capabilities and our solutions for implementing them, contact us for a demo.
Additional ERP Resources
7 Signs that You Need ERP Software
5 Benefits of ERP for Accounting and Financial Management
Calculating the ROI of Moving to Cloud ERP
Benefits of ERP Software for Distribution Business Management
/in Blog, Distribution Industry, ERP Software /by Chris HigginsDistribution companies face many challenges in managing their inventories, supply chains and logistics activities in the wake of shifting demand, costs and other variables. Enterprise Resource Planning (ERP) software takes the place of legacy systems that don’t hold up in today’s interconnected, fast-paced market. It can capture customer, supplier and equipment data as well as provide full visibility into trends and processes. An ERP system can therefore improve distribution business management in the following ways:
Reduced Order Times
Manually processing sales orders can lead to human error and costly delays. ERP software automates sales order processing and the generation of shipping orders. It can eliminate delays while providing full control, from setting rules and credit limits to managing multiple warehouses and drop shipments. Reduced cycle time, from order placement to product delivery, can help a distribution company fulfill requests more efficiently. Ordering and invoicing are handled automatically within the system, without human intervention.
Improved Customer Satisfaction
Real-time visibility into inventory that is in-stock, in-transit and to be reordered helps improve delivery times and customer satisfaction. An ERP system can also track products returned for any reason. It can optimize quoting, acceptance, entry and fulfillment while minimizing inventory and costs. At the same time, process automation can help with customer retention as a business can provide faster service, accurate delivery and speedy resolution to any issues that arise during the order fulfillment process.
Knowing Your True Costs
An ERP system can help break down costs and profitability across a business or by warehouse, location or individual production line. All the information available is updated in real time. The power of real-time data allows for cost control across your supply and distribution chain. Whether your ERP system is priced per-user or per-function, the cost of implementation can be offset by savings enabled by optimized business processes and improved accuracy and efficiency.
Better Sales Management
Distribution ERP helps with sales management, as exemplified by features in Acumatica’s distribution ERP. It offers an integrated workflow that fully automates order processing across an entire business. Users can configure order status and rules for discounts and promotions that are automatically applied. The software provides real-time visibility into inventory, current pricing and shipment information. It also integrates with CRM systems to make delivery status, relevant tasks and activity history for an order immediately available. Additionally, distribution management software from Acumatica allows users to configure processes to match workflow or select different order processes based on the order or customer.
Better Warehouse Management
Acumatica Distribution Edition includes a Warehouse Management module designed to automate picking, packaging, transferal and physical counting. Manual tasks are eliminated, which helps increase productivity and accuracy. Items are automatically entered into the system when scanned and audible/visual warnings provide employees feedback when they scan more units than purchased or select the wrong items. A variety of functions help manage inventory, order fulfillment and improve the customer experience.
For more insights on how Acumatica can benefit your distribution business, contact us today to submit your questions or request more information, a free product tour, or demo.
Additional Distribution ERP Resources
Making the Most of KPIs in Distribution
Finding the Productivity Advantage in Distribution Management
5 Reasons Distributors Need ERP Software
ERP Software 101: History and Modules Available
/in Blog, ERP Software /by Chris HigginsEnterprise Resource Planning ERP software provides an integrated suite of applications for business management that share a common process and data model. Used by manufacturers, distributors, construction companies, retailers, technology organizations and others, it helps manage everything from finance and distribution to human resources to project, customer relationship and supply chain management.
Brief History of ERP
The concept of ERP is rooted in the 1960s, when it was primarily used by manufacturers for inventory management and control. Through the 1970s, ERP ran on large mainframe computers operated by service firms. They ran applications and rented out computing/data storage resources to client companies. This was known as “time-sharing,” a rather costly approach for the customer, but still preferable the huge investment in a mainframe.
The concept of Material Requirements Planning (MRP) emerged in the 1970s as well. Catching on in the 1980s, MRP continued to incorporate more manufacturing processes. By the 1990s, ERP systems (encompassing MRP) could provide inventory control, operational support and management of functions such as sales force automation, human resources and accounting.
The Modular Nature of ERP
Cloud computing has made ERP software more affordable and accessible. Technological improvements enable applications to be run effectively and safely on remotely hosted computer hardware. It’s like the old time-sharing concept, but radically more advanced and flexible. Companies can be free of hardware issues and employees can work from anywhere.
Another advantage of ERP software is its modular nature. By integrating numerous modules into a single system, users can access data based on their role and organizational requirements and trends. The modular architecture of ERP software also makes it scalable. Whether it’s hosted in the cloud or on premises, businesses can tailor licensing or annual subscriptions according to their needs. Numerous components can be added to a modern ERP suite. Here are some of the most common modules:
Acumatica 2019 R2, the latest release of the popular cloud-based ERP, is now available. It offers a full suite of ERP/business management solutions. For more information on these products and how your business stands to benefit, contact us today.
Additional ERP Resources
7 Signs that You Need ERP Software
5 Benefits of ERP for Accounting and Financial Management
Qualities to Look for in a Cloud ERP