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The 7 Irresistible Qualities of Cloud ERP
Learn why ERP tools are an critical component for many businesses.
Why a Business Continuity Plan is Essential
Learn why your company needs a business continuity plan.
Ransomware 101
If you’re looking for ways to stop ransomware dead in its tracks, the experts at CCS Technology are here to help.
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Cloud Services and the SMB Revolution
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Office 365 Migration Made Easy
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Balance Risks and Rewards When Making the Cloud Decision
/in Blog, Cloud /by Chris HigginsDeciding to invest in cloud technology, like making any IT investment, requires balancing the risks against the rewards. This scale will tilt differently for every business depending on its internal priorities and the challenges of its internal IT. How do these numbers stack up for you?
Assessing the Cloud Risk Balance
There are a number of cloud risks you should consider, along with ways they can potentially be mitigated.
Risk: Security
For many businesses, the security of cloud remains a major concern. With data in a shared environment that isn’t completely under your control, there are new threats to data security.
Balance:
There are threats to data security within your own data center. Many businesses lack security expertise on staff, and they are behind on basic security measures such as patch installation. In the cloud, you have the benefit of the cloud provider’s security team, and they handle much routine support and maintenance.
Mitigate:
You can mitigate data security risks in the cloud by taking advantage of tools that help ensure a secure environment and authorized access to data. Many cloud providers have documented best practices and can analyze where your configurations don’t follow those suggestions. You can often implement your own security measures with firewalls, cloud access security brokers, and encryption. Learn more in 6 Ways to Keep Your Cloud Secure.
Risk: Over-spending
Although cloud can be lower-cost than on premises infrastructure, it’s easy to spend more than expected. These unexpected expenses can come from higher demand than anticipated or through self-service, on-demand instantiation of new, unapproved services.
Balance:
Although cloud spending figures can be substantial, they are generally nowhere near the scale of the capital expenditures associated with on premises infrastructure. In addition, on-demand cloud access gives you greater flexibility and agility than if you have to provision needed resources in your own data center.
Mitigate:
Use tools to help you track changes in your cloud configuration so you can identify new instances and new services. Track utilization numbers and look for opportunities to consolidate. Automate money-saving policies such as shutting servers down at end of day. Learn more in 9 Ways to Get Cloud Costs Under Control.
Risk: Lack of control
Managing cloud resources is complex because there’s a loss of visibility, especially if you use multiple clouds. Until your team develops expertise in the cloud systems, you’ll also find management challenging simply due to lack of experience.
Balance:
Controlling systems in your own data center is challenging, as well. And because the cloud provider handles many of the routine maintenance functions, you’ll have more time to devote to analyzing the data you access.
Mitigate:
Use managed cloud services from CCS Technology Group to add expertise to your team. Our experts can help you select the right cloud, migrate your infrastructure, and provide the support needed to make sure your cloud continues to meet your business needs.
Those are just a few of the risk tradeoffs you’ll want to consider when you’re deciding whether to switch to cloud. Contact CCS Technology Group to learn about other risks and rewards to evaluate and to get help successfully switching to cloud.
5 Benefits of Better Collaboration for Businesses
/in Blog, Microsoft Teams, Productivity /by Chris HigginsWho doesn’t want better collaboration? It’s the corporate version of Mom and Apple Pie. Yet, for all of its attractiveness, collaboration has turned out to be harder to achieve than people expect. There are many reasons for this, including cultural obstacles that prevent people from wanting to work together, e.g. in a hyper competitive work environment, people tend to help themselves, not others. Learn more in 5 Risks of Poor Collaboration in the Workplace.
Assuming the will to collaborate is present, the technology has to be available to make it happen. This, too, has proven difficult, though today the corporate world can choose from a rich array of sophisticated collaboration tools. Microsoft Teams, for instance, is powerful because it accommodates different personal work styles while integrating with the universal “productivity infrastructure” of the Microsoft Office system.
If you’re contemplating a program to stimulate better productivity, here are five benefit you’ll realize in the process:
1) Higher profits
Companies that don’t foster strong collaboration experience a host of hidden costs as a result. These may arise from invisible but expensive problems like people sending multiple emails and making phone calls to get a single task accomplished. Every person/minute in your business costs you something. The more time people waste in non-collaborative processes, the higher your costs will be. Collaboration drives productivity, which drives profits.
2) Stronger growth potential
Collaborative organizations move faster than those without. This enables them to take on more work and facilitate revenue growth. A good collaboration culture, backed by the right technologies, can also adapt to new modes of business—enabling agility and strategic advantage.
3) Improved morale and organizational cohesion
People who don’t like their jobs make their feelings known in ways that can be hard to see, but are nonetheless toxic to an effective organization, e.g. passive aggressive slowdowns, counter-productive perfectionism and so forth. This phenomenon can range from simple frustrations about getting work done to outright battles between people who can’t find ways to work together. Collaboration technology will not solve all of these problems, of course, but it can create a digital workspace where people can find ways to cooperate without cramping their individual styles. The results include better moral and organizational cohesion.
4) Better recruitment results
Prospective employees, particularly those from the newer generation entering the workforce, want to work in positive, collaborative environments. This is a digital native generation that is accustomed to mobile chat apps, social networks and the like. The office should be an extension of that experience.
5) Better talent retention
Once hired, people tend to stay in places where they like the work experience. This may seem obvious, but so many companies fail to connect the dots—proclaiming the value of collaboration but failing to deliver it, in tech terms. For some employees, this may be the factor that drives them out the door. A costly, productivity-sapping recruitment process arises as a result.
Learn more in Improving Collaboration With Microsoft Teams.
Interested in Microsoft Teams? Achieve Ultimate Collaboration in Just 2-3 Weeks
Get a head start with the Teams Quick Start Program from CCS Technology. We can get you up and running on the Microsoft Teams platform in 2-3 weeks so you can transform productivity and translate into more effective meetings, greater revenues, and profits. Click here to learn more.
The Importance of Project Cost Management
/in Blog, ERP Software /by Chris HigginsProject-based businesses need more than basic accounting. The income statement has a section for revenue and a section for costs. This is great for preparing the tax return or reporting to shareholders. If you want to know how much you’re making or losing on projects, you won’t find it in the income statement. You’ll need specialized project accounting software.
Acumatica Cloud ERP can help. It includes Project Accounting Software that integrates with General Ledger, Accounts Payable, Accounts Receivable, Sales Order Management and other business management modules. Project accounting management enables project cost tracking (covering materials, services, labor and inventory items), budget reporting and billing based on specific project, task progress or completion percentage. Users can compare project costs with original and revised budgets while considering all project costs.
Project accounting figured prominently in Acumatica:
Relevant Project Accounting Applications in Acumatica 2019 R2
Acumatica 2019 R2 carries forward a full set of project accounting features. It incorporates useful applications to help businesses analyze and monitor the cost of projects, including:
Other Benefits of Project Cost Management
Cost tracking, budget reporting and flexible, accurate billing are just a few advantages of using Acumatica for project accounting. Other beneficial functions include:
Acumatica also supports multi-currency project accounting. Project managers and accountants can see actual revenues and costs and calculate profitability using the project currency, while customers can see costs in their native currency. With revenue recognition, billing rules can be defined to identify revenue from completed tasks or a percentage of project completion.
To learn more about Acumatica Project Accounting, contact us for a free product tour or software demo.
Additional Resources
How ERP Software Solves Your Business’s Top Financial Management Challenges
5 Benefits of ERP for Accounting and Financial Management
The Value of Implementing an ERP for Professional Service Organizations