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The 7 Irresistible Qualities of Cloud ERP
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Learn why your company needs a business continuity plan.
Ransomware 101
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Passwords – Outdated and Dangerous, But Necessary?
/in Blog, Security /by Chris HigginsHere’s a quick test – what do these seemingly random alphanumerical groupings have in common?
That is a list of the top ten passwords used in 2018. Recognize any of these? If you don’t, you’re not necessarily in the clear, but your chance of becoming compromised or hacked is far less than someone who uses one of these passwords. If you do recognize these, you’re certainly testing your luck.
These days, creating and remembering passwords has become increasingly more challenging. If we had only one device that required a password, we could probably manage it quite easily. But with every device we use, most programs we need to do our jobs, and sites that require you to change your password every few months, it is estimated that the average person must memorize up to 191 different passwords. No wonder we often choose to take shortcuts!
The problem is over 80% of hacks are due to compromised credentials, otherwise known as stolen username and password information that are often traded on the Dark Web. In fact, in one month alone in 2018, Microsoft blocked 1.3 million attempts to steal password data, which would have led to dangerous phishing attacks, and other hacking attempts.
These harrowing statistics are why you hear the recommendations:
Pay attention to that last stat: 50% of all attacks involved the top 25 most used passwords. See what we meant when we said if you recognized anything on that list you’re testing your luck?
Following all these rules and regulations, you’ll end up with passwords that are about 16-characters long, impossible to memorize, and, unfortunately, are still completely hackable (much more difficult, of course, but where there is a will, there is a way). So, what do we do now?
Password Manager
The first shortcut is a password manager. You can store all your passwords in one place. This makes remembering all your passwords much easier, but there you’re not out of the woods yet. The password manager is also protected by a password. If you’re utilizing a software like this, make sure that this password is especially complex, so that hackers aren’t even tempted, especially in the case of a brute force attack. If possible, turn on multi-factor authentication, especially on your password manager.
Multi-factor authentication
Many sites utilize multi-factor authentication. This extra layer of protection connects to your phone, email, or other authentication source, rather than relying solely on a password. We recommend enabling multi-factor authentication wherever possible. The only caveat here is make sure your secondary authentication source is equally secured with a strong password. No sense in double protecting yourself with a wide-open source.
Random Password Generators
These sites come up with secure passwords for you, but are typically a random jumble of letters, number, and symbols that are darn near impossible to memorize. If you’ve got a strong memory, this might be a good starting point, but if you’re like most of us, this may be more challenging than it’s worth.
How to craft the best password
Use a “Password Phrase” in place of random letters, numbers and symbols. Create something that’s easy for you to remember, but has no meaning to anyone else. For example I<3Fh@ck3rs43v3r!. Breaking this down, you get:
This would be easy for you to remember because you understand the phrase, but difficult for a hacker to decipher because it’s not made up of real words. There’s no time like the present to get started and change your easy-to-hack passwords to something safer, because it’s always better to be safe than sorry.
Work at creating passwords that will be difficult to hack. Make sure to change them regularly. Never write them down, (especially on a Post-it Note stuck to your computer!). But most of all, make passwords an important part of your life. Don’t consider them a nuisance or a thorn in your side. Make a game out of creating passwords. Challenge yourself to be more creative each time you create one. Beat the hackers at their own game by making your password too time intensive to try and crack, and you’ll reduce your chance of your information showing up on the Dark Web.
Worried about your information already being available due to past weak password use?
If someone breaks into your home, you can usually document what’s missing so the police can track it down. This isn’t as easy with data. A dark web scan can reveal what information may have been exposed to help you take actions to correct course. Register for a dark web scanand we’ll run a scan that reveals your vulnerabilities.
What Types of Software are Helpful for Growing and Large Businesses?
/in Blog, ERP Software /by Chris HigginsThe role of software in business has evolved from “what’s that?” to “nice to have” to “have to have” to today’s essential truth, which is that software is the heart of the businesses. It’s hard to imagine a business of any size or substance operating without multiple types of software running across the organization. The software industry has responded, offering a wide range of options for companies of different sizes. There are small business software packages, solutions for mid-sized companies and enterprise-scale applications.
If your business is growing, and we hope it is, what types of software are helpful as you grow? Having worked with many clients whose companies were in growth cycles, we have found the answer to this question is far from simple.
First, a growing company needs software in all of its operating areas. It needs Customer Resource Management (CRM) and sales management software in its sales and marketing departments. It needs HR software in HR. Accounting needs accounting software. Most businesses also typically need Enterprise Resource Planning (ERP), distribution management, field service management and warehouse management. It needs a relational database management system (RDBS) along with data visualization and reporting tools. These needs are in addition to desktop operating systems and productivity (e.g. Microsoft Windows and Office), file storage solutions and phone systems (VOiP) as well as any number of IT management solutions for running data centers, helpdesks, disaster recovery and on and on.
As you might see, a growing company needs a lot of software. The big issue, however, is management. For every piece of software, there needs to be (or should be) someone, or a team of people, responsible for supporting and maintaining it. In a large enterprise, there can dozens of people assigned to maintain a single application. There will be people tasked with keeping it running, securing it, backing it up, updating it and so forth. Software admin can be a costly, people-intensive area of a business. A poor choice of software tools can compound admin requirements.
Should you move to the cloud, with all this software? The maddening answer, as is so often the case in IT, is “it depends.” No two companies have the same cloud vs. on-premises dialogue. Sometimes, the best move is to leave an existing on-premises solution where it is. However, new cloud solution options are making the whole “should we move to the cloud?” discussion a lot clearer and simpler. With the advent of comprehensive cloud ERP solutions like Acumatica, it is now possible to run a wide spectrum of business software in a cloud/Software-as-a-Service (SaaS) model.
Acumatica is modular, with the ability to add functions like CRM and HR as needed. As cloud software, it can scale in huge increments, on demand. Admin requirements fall precipitously as the supplier’s admin staff takes over many of the laborious processes you used to have to do yourself. Without a solution of this type, growth will cause you to go through painful upgrades to software as you inevitably outgrow your earlier generation of business software.
If your business is growing and you want to think through the best software solutions to enable the smoothest possible expansion, let’s talk.
Additional Resources
Why Growing Companies Need ERP Software
How ERP Software Can Save Your Business Money
How ERP Software Solves Your Business’s Top Financial Management Challenges
Top Reasons for Installing a Warehouse Management System (WMS)
/in Blog, Distribution Industry, ERP Software /by Chris HigginsIt seems as if, for years, the warehouse was the site of rusting steel shelves and low expectations. Things have really changed. Today’s warehouse is an operational center, where customer-facing strategies come to life with services like same-day delivery and automatic stock-out notifications. These changes have not arisen out of nowhere. Competition from online businesses and customers’ demand for seamless, omnichannel experiences have transformed the warehouse. So has software. Warehouse Management Software (WMS) makes possible many of the innovations that put warehouse operations into your strategic planning toolkit.
With that in mind, here are some reasons to consider adding a WMS to your business.
Acumatica WMS is a module of the software’s Distribution Edition. As a part of the Acumatica system, it can easily integrate with your company’s ERP, finance, field service management and other software applications. Such integration helps make the warehouse a core part of business operations. It can also integrate Acumatica Commerce Edition. This helps you manage advanced warehouse functions for wholesale, manufacturing, retail and other businesses.
We have worked with many companies on the implementation of Acumatica WMS. If you would like to see a demo or learn more about how Acumatica WMS can benefit your business, let’s talk.
Additional Distribution Resources
Digital Transform in the Distribution Industry and How Cloud ERP Can Help
Looking at 2020 Distribution Industry Trends with ERP in Mind
Benefits of ERP Software for Distribution Business Management