Is your accounting system falling short on actionable business insights?

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Do you want a detailed analysis about how every part of your company is performing at your fingertips without hours (or days) of number crunching?

 

Whether you’re considering your first ERP system, upgrading your outdated ERP system or looking for a secure cloud-based system accessible from anywhere, Acumatica is one of the solutions you should consider.

 

We could have chosen to partner with any ERP system. We chose Acumatica. We think you will too, but we recommend that you at least check it out.

 

Acumatica Cloud ERP is:

  • built for the Cloud
  • designed specifically for small and mid-market companies
  • designed for your industry specific needs including:
    • Manufacturing
    • Distribution
    • Field Service
    • and Construction
  • scalable so it grows with your business
  • remarkably easy to use

 

Imagine an integrated business management solution that is built for the needs of every department. With better data, you’ll make strategic decisions that will leave your competitors wondering what happened.

 

Click HERE to get your ERP Buyers Guide that will walk you through the important factors that you should consider at every step along the way.

 

If you’d like more information about the cloud-based ERP system we recommend, click here.

 

If you want to set up a no-cost, no-obligation discussion about your business and system challenges, contact us.

Spot Business Opportunities Being Missed

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In just the past five years, the amount of data available in your accounting system and in your industry has grown exponentially.   All levels of the company from clerk to CEO are getting overwhelmed with data.

 

DATA DATA DATA!

All companies, even the smallest are getting more data every day.  You are compiling some level of customer data, vendor data, competitive market data.  It can get overwhelming.  What do you do?  Some people choose to do nothing. As a result, they will never know if there is gold in that pile of data.  Others will shudder at the thought of the army of people needed to analyze the mountain of data they have collected.  Meanwhile, a few will turn the page and consider embracing modern solutions.

 

FROM DATA TO BUSINESS INSIGHTS!

Business owners and executives have to make decisions regularly.  The best decisions are made when you have better information with which to weigh those decisions.

 

Finally!  There are tools to quickly filter through all that data to provide you with the information.  Information that allows you to spot opportunities in your industry that your competitors are missing.

 

Information that provides real reasons to make that decision, to create a new strategy, and with acknowledgement to Star Trek – To boldly go where no one has gone before.

 

Are you ready for a company-wide enterprise system that:

  • has all of your data in one spot?
  • identifies future trends based on historical data?
  • provides an unbiased view of the financial performance of every product and service?
  • shows you which products or services are losing money?
  • shows you which customers are most and least profitable?
  • sorts through all of your data and identifies strategic opportunities that your competitors are missing?

DOs and DO NOTs

You do not need to learn a programming language, you can become an expert in machine learning or study artificial intelligence.

 

You Do need to:

  • identify your company’s top three business challenges
  • document the challenges you are having with your current system
  • calculate the financial benefits you will gain if you had the data listed above at your fingertips
  • list out the negative impacts on your company’s performance that would occur if your competitors have these tools and you do not

 

Throughout the month of June we’ll help challenge your team’s thinking about what your company could achieve with the right tools.  Furthermore, we will provide you some thoughts on what to look for in the right tools for you.  We will share some studies and metrics from industry leading experts.

 

We look forward to partnering with you to help your company achieve record-setting results!

 

If you can’t wait and want to know more today, learn more. Our consultation comes at no-cost, no-obligation. We are here to discuss your business and system challenges and what modern ERP solutions can do for you.

 

 

Remote Working in Today’s World

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This is the final blog post in our series of four on the topic of remote and hybrid working. In it, we’ll summarize what we’ve talked about in the previous three blogs and finish with a quiz so you can see how much you’ve taken in. 

The start of the Covid-19 crisis seems like it happened a long time ago. But these past 12 months or so have caused the biggest shift in working practices in modern times. Before 2020, few companies were offering their employees the chance to work from home. You’d see the occasional ‘hot desk’ company or the workers who logged onto coffee shop Wi-Fi for a change of scenery. Ultimately, though, remote working wasn’t common practice.  

A few stats 

COVID-19 changed the way we do business. Social distancing caused us to modify the way we interact. Owners are deciding how things will look in a post-pandemic world. Some business owners seem to have a “trust” issue with employees they cannot keep an eye on. Many workers and businesses don’t see a complete return to office working anytime soon. 

Pre-pandemic, less than 20% of employees across the country worked from home. 

Currently, up to 70% of employees work from home at least one day a week. And that number is expected to grow. 

Surprisingly, almost 50% of businesses in the U.S. do not allow their employees to work remotely. There are many reasons for this, but the number one reason is usually this: productivity. 

However, the statistics show a completely different story. Several studies came to the same conclusion; remote workers have less unproductive time, work more hours per week, and are up to 47% more productive than the workforce in the office. 

Moving forward, we see more of a hybrid model taking place. Many businesses were able to downsize their office space, so they can’t bring everyone back. And, the fact is, the employees are getting used to the new arrangement. At least 50% of remote employees wish to remain remote, even after the pandemic has run its course. 

The benefits of remote work

Forced to adopt the practice of remote working, many businesses call it a success. What started as a challenge has turned out to be a benefit. Most businesses are planning to keep their employees remote at least on a part-time basis.  

This means companies have had to improve the performance of their networks. Their IT infrastructure has changed to be more efficient. MSPs have certainly played a role in this and have had a big part in improving the IT systems for businesses around the world. 

Small and large companies have turned to MSPs to help them with their IT needs during the pandemic. These MSPs can access the latest technology and offer 24-7 support, Around-the-clock support isn’t possible with in-house IT teams who work 9-to-5. 

Remote working risks revealed 

Of course, with such changes, companies have experienced the downsides to remote working too. With remote workers, there’s often a higher risk of cyberattacks or security breaches. MSPs have helped in this regard too. They monitor for threats, back up data, and give peace of mind that they’re always on the lookout for threats. 

After the Pandemic 

Many companies have enjoyed the new way of working more than they anticipated in the first place. With the experience and confidence in remote working, it is thought that many companies will strive to keep at least some aspect of remote working going forward. And it will remain even once the pandemic has ceased.  

Hybrid working means different things for different companies but essentially, employees have more freedom as to their working pattern. They might be required to work in-house for one or two days a week and be at home the rest of the time, for example. There are lots of ways in which hybrid working might work but it is likely to mean that there isn’t as much need for office space in the future. With hybrid working being highly likely, we expect to see an increase in Managed IT services too. 

MSPs and the hybrid workforce 

Many companies had to adapt during the pandemic, but so did MSPs. It could be said that their challenge was greater in some ways, given that they had to learn and adapt quickly so that they could help their clients more efficiently. 

MSPs were able to help companies be available for their clients with great success and have shown how they are key partners in a company’s functionality. That’s not to say that MSPs have taken over and there is no need for in-house IT teams, quite the opposite. MSPs’ work complements that of existing in-house teams.  

Conclusion – remote work in today’s world, is it for you? If you have any questions about supporting a hybrid workforce please contact us. As a Managed Service Provider, we can help you find the perfect solution. Remember: we’re your business growth partner, so take advantage of our knowledge. 

 

Solving the Challenges of the Hybrid Workforce

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In our last blog, we mentioned how companies have adapted their workflow amid the pandemic. We now expect that this new hybrid practice, where employees mix home working with office working, is here to stay. To put a figure on it, the Institute of Directors carried out a study, which showed that 74% of companies are going to offer support to employees who work remotely after the pandemic. Of course, this is good news for many but it is also a challenge for those in IT. 

When the majority of employees only visit the office a couple of times a week, it becomes important to have a smooth-running IT infrastructure. There are many challenges to overcome, including data security, reduced visibility, and home Wi-Fi connection issues. To work effectively and keep businesses moving forward, hybrid working needs IT support. 

COVID-19 Challenges 

The global health crisis of 2020 created many challenges for most companies. It was an opportunity for us to enhance, shift, and adapt to our new reality. Managed Service Providers quickly learned how to help businesses stay available for their clients as well as their employees at home. However, many companies still used static and inflexible network designs. This meant they had to make big changes to be able to support their remote workforce. Poor bandwidth was the first big hurdle. Security issues and increased cloud traffic meant many companies had to turn to IT professionals to help them adapt. 

MSPs as key partners 

Managed Service Providers have worked tirelessly to help solve the new problems arising from the increase in remote working. What makes MSPs effective in their role as a key partner is their relationship with the network operators. This means they can find the best available services for their clients to help them solve their problems. MSPs also help remote workers with phones, software, data storage, and security. 

An MSP complements any existing in-house team. They can monitor network security and server performance and prevent potentially costly outages by increasing security. Essentially, a good MSP minimizes disruption to key functions in a business. 

Another thing that MSPs can offer is mobility support. This means they can arrange plans and devices for remote workers to help them be just as effective at home as they were on site. Setting up phones, tablets, and webcams will ensure your team never loses connection with you. 

Cloud Technology 

With remote working at an all-time high, cloud technology has been essential. Forbes believes that almost half of the data in the world will be cloud-based in 2025. MSPs can help businesses migrate their IT infrastructure to a cloud-based system. This means employees can continue being just as productive wherever they are working. This ease of accessibility needs to be secure, and MSPs are there to help. 

Automation 

Automation can help the hybrid workforce by removing a lot of the friction they encounter. For example, repetitive processes – e.g. data entry – can be an automated task. That means employees can focus on other, more complex tasks. They become more productive as a result, which means the business can grow. 

It is also possible to automate other things, such as diagnostic tools. With automated diagnostics, employees can troubleshoot, identify and fix small issues on their own, remotely. This reduces pressure on other team members and saves the company time. 

Automation also helps improve visibility in the organization. It means that interactions, progress and updates are kept in check for all to see. This is vital to preserving transparency when hybrid working is involved. 

 

Final thoughts – helping companies adapt to their new ‘hybrid’ way of working 

The hybrid workplace is going to be around for a long time. Perhaps forever. MSPs can help companies embrace the changes that the pandemic forced upon them. They can help businesses maintain their continuity and provide them with the support they need for their future growth. Simply put, an MSP can help companies reap the rewards of a solid IT support base. 

If you have any issues or questions concerning your network infrastructure, or about creating a hybrid workplace, please let us know. As your MSP, we are here to help you with everything technology related. Contact us to discuss your needs! 

Is Your Company Ready for the Post-Coronavirus Workplace?

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As the Coronavirus eases, how is your company going to structure work hours? Will you require some meetings to be in-person meetings? How will you provide for flexible workspaces, social distancing, working from home, working in the office, or a hybrid model that combines working at the office with working from home?

 

In any case, know 3 things:

  • Once you establish a solution, it will change as circumstances continue to change
  • Your employees will need to learn and use new tools to make sure the needs of the customers are met regardless of where employees do their work
  • Your IT systems need to be enhanced to provide SECURE remote access while providing employees the tools they need to stay productive.

 

The Future – A Hybrid Work Environment

A hybrid work environment is challenging to create. It requires technology solutions, SECURE remote access, the bandwidth to support remote access, and the tools/apps to help employees work together as if they were all in the office or sitting around the same conference table.

 

As mentioned above, hybrid work environments are challenging to create, but here are four things to consider as you invest in creating your hybrid work environment:

 

  1. Most important, can your IT system handle the additional demands you will place on it? You need SECURE remote connections, dramatically more bandwidth, and collaboration tools/apps that are not necessary when everyone works in the same office all day. You want your employees to remain productive and your customers to be delighted with your customer service.

 

The issues listed above are on top of an IT system that prevents virus attacks, hackers, ransomware, or something even as simple as some data not being backed up in the cloud (i.e., on new employee laptops, etc.).

 

If your IT system goes down, your employees are unproductive, and your customers are unhappy.

 

Bottom Line: Make sure you have IT support that will proactively monitor your IT systems for potential issues as well as keep your systems up and running.

 

2.     Ensure that employees have the tools (laptops, docking stations, monitors, phone apps, etc.) so that they remain productive at the office, at home, and on the go.

3.     Ensure that all spaces provide for robust network connectivity and videoconferencing, so it is as if your remote employees are as productive as they are when they are in the room with you.

4.     Implement solutions so your employees can seamlessly collaborate and serve customers no matter where they are located.

 

As we recover from the pandemic, the world of work and how it gets done is changing every week. Make sure your IT systems and your employees are equipped to meet and exceed your customer’s expectations – while your ill-equipped competitors drop the ball.

 

If we can answer any questions for you or help make sure your systems are equipped for whatever is ahead, please let us know.

The Benefits of Using an MSP

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Since the beginning of the Covid-19 pandemic, a majority of companies have had to make the switch to working remotely to protect employees. This happened quickly when the pandemic was new, and we were told to enforce social distancing. We had to adapt to the acceptance and implementation of becoming a remote workforce. Managed Service Providers (MSPs) have been instrumental in providing IT support to businesses across the globe. They assist businesses and companies by securing, monitoring, and maintaining networks and IT infrastructure. 

Over the last 12 months or more, the demand for MSP partnerships has exploded due to the huge increase in remote working. And it won’t go back anytime soon. In fact, over 75% of the workforce hopes to continue working from home when the pandemic ends. The surge in interest is thanks to the huge benefits managed services offer. With this in mind, let’s take a look at what these benefits are for using someone to manage your IT. 

  

Improved Network Performance

Having a network that performs well is vital for efficiency. This is even more important now that people are working in lots of different environments. If a network can receive, transmit and exchange data easily, we can consider its performance to be good. We achieve this efficient data exchange by making sure there is the right balance between qualitative and quantitative data. This is the task of network administrators who measure, review and improve services so employees can access the network without issue. This means both in-office and remotely. 

When a company delegates the role of the network administrator to a Managed Service Provider, it makes tackling the challenges of remote working a lot easier. The technological advancement and expertise of an MSP fills the need for an in-house IT team and increases its proficiency. Managed Service Providers have better resources and experience to identify and fix network problems in real-time. What’s more, with an MSP’s continuous monitoring, there is less room for error and fewer problems relating to server space. There is also less downtime. 

  

Accessing the Latest Technology 

The culture of remote working means that many companies have fast-tracked evolving their technology. Alongside a change in tech, there is an inevitable need for infrastructure changes. With a robust MSP, growing businesses can tap into new technology enhancements. New technology means that companies have tools like hosted telephone systems, virtual desktops, and VPN, as well as lots of applications that provide help for remote working and productivity. Migrating to a web-based cloud needs careful consideration, however, as there are risks if you have no cloud experience. 

  

24/7 MSP Support Available  

With an in-house team, support is generally only available during working hours. Many MSPs, however, provide around-the-clock services for tech issues, including remote workers. 

Some business owners are skeptical about the value of 24/7 support. That’s because the value is hidden, like the saying, out of sight, out of mind. We’ll just touch on two of the biggest features of 24/7 value as examples. 

First is continuing cybersecurity support. It’s safe to say that hackers never sleep. So why should your business? MSP’s monitor cybersecurity threats overnight as part of their coverage. This gives you an extra layer of safety that you don’t have if everyone goes home at 5:00. 

The second benefit that goes unnoticed is getting network projects done while the workstations are idle. This can be updating or installing software, backing up files, or migrating huge chunks of data to the cloud. This means there is no downtime for your employees. The days of gathering around the water cooler while engineering runs updates are long gone. Also, running these tasks in the middle of the night usually means a lower cost of electricity. Especially in the summer months. 

  

Risks of Working Remotely  

With remote working, employees are seen as a weak link for cybersecurity. This risk has grown since companies have had to switch to remote working quickly and without warning. 

So, what risks are there with remote workers and how can MSPs help? 

The most likely things to bring organizations grief are ransomware, credential theft, risky clicks, and phishing campaigns. A big concern for business is exposed compromised credentials. If workers have weak or reused passwords, it makes for an easy way in for cybercriminals and hackers. 

We can’t stress enough the importance of password hygiene. This step, along with regular employee training, goes a long way in protecting your company from cyber-attacks. 

  

How can MSPs help to reduce risks associated with remote working? 

An MSP will install anti-virus software in every workstation. Both in-office and remote. This protects employees from immediate danger and defends employees from malicious emails and ransomware attacks. MSPs will also monitor networks regularly for threats, and will backup data regularly. This means if there is a breach or crash, the MSP can help recover any lost data. 

  

Using an MSP to help with remote working is a great way to enhance your performance and protect your data. Tasks like migrating on-premises infrastructure to the cloud require careful consideration. It must be done correctly. 

As your MSP we are here to help you with all of your technology needs. From PCs to servers, phone systems to the cloud, we can help. Whenever you need us, don’t hesitate to contact us!

Understanding Cloud Technology: A Summary

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When it comes to using cloud technology and solutions, it’s good to know how the cloud works. Today, we’ll look at a summary of what cloud computing services are and how cloud computing could be the right solution for your needs! 

What are Cloud Computing Services? 

First of all, we need to define what the cloud is. While most people are vaguely aware of what the it is, they often don’t fully understand how it works. 

What is the cloud? Well, at its very simplest, it is a virtual data storage solution. In the past, when you wanted to save a file, you had to save the file directly onto your device’s hard drive. There was no option for directly saving the file in a format where you could share it with other individuals or devices. Of course, that’s not to say that files couldn’t be shared and edited by other people. You simply had to send the file to them manually –by email, for example – so they could download it and open the file. 

The cloud provides a different solution for storing your files. New technology allows individuals to save files to the cloud. In turn, files saved are then accessible from anywhere, as long as you’ve got an internet-enabled device upon which to view them. 

How the Cloud Works 

Most people remember using servers or storage devices to save files. The cloud works slightly differently from this, though. Cloud computing companies have expansive cloud data centers. These data centers host many “virtual devices” designed to imitate real, physical devices and desktops. As a result of this, individuals using these computing services can save their files directly onto one of these virtual devices instead of onto their real device. 

By doing so, individuals who’ve saved their files can access them from anywhere. The virtual device model represents a key benefit, of course. It means you can open and edit a file from any internet-enabled device. It also means that other people can access and load the file and work on it at the same time you are working on it. This helps increase productivity and streamlines the work process. It even allows members of a team to work collaboratively on multiple projects at the same time, with multiple team members making edits to the file simultaneously. 

Staying Safe While Using Cloud Storage Solutions! 

Cloud storage solutions represent a safe and secure way of saving your files. A key benefit of these solutions is that they automatically integrate a backup disaster and recovery service. This means that your files are saved across multiple virtual servers. Because of this, cloud computing companies can ensure that your files remain safe and secure. Even in cases where the data center or virtual device has gone down, your data remains safe. 

However, it should be noted that not all threats to your devices come from within the cloud. Indeed, it’s still imperative that you keep cybersecurity protocols at the front of your mind while saving files. Some protective measures you might want to implement could include choosing a complex password and never sharing your login details. 

The Cloud and Big Data 

Big data is a massive business niche nowadays. It is made possible thanks to the invention of cloud computing services and infrastructure. In short, without these computing technologies, software that we all know and love, such as social media, would be very different indeed. 

Big data, as the name would suggest, produces a staggering amount of data and information. For all of this information to be stored on a physical device would be impossible. Indeed, the sheer quantity of data created would be too large for storage on any normal device. Even the most high-tech device couldn’t come close.  However, the cloud makes it possible to store the amount of data that big data applications and programs require. As a result of this, it’s safe to say that the cloud has transformed how we experience the world. 

How the Cloud Allows us to Work from Home 

The cloud has been essential in enabling us to work from home. This was made especially true during the Covid-19 pandemic. With many of us unable to get into the office as we normally would, the new remote workforce found a home in the cloud. Being able to complete work from home has been an increasingly important aspect of our new working lives. As you know, this would almost certainly have been more difficult without cloud technology, if not impossible. 

Cloud technology has made it possible for us to keep working from any internet-connected device. As we’ve summarized, the cloud works by creating virtual devices within the computing companies’ expansive data stores. The cloud infrastructure mades it possible for colleagues to work collaboratively with each other. They can work together even if they are hours away from one another. Furthermore, cloud architecture enables employees to pick up on the work they left at the office from the comfort of their own home. 

For sure, the contribution of cloud solutions during the pandemic has been pivotal. Without them, we would have faced a lot more difficulty adjusting to the new situation that lockdowns and restrictions imposed upon us! 

Get to Know This Technology! 

The cloud is a highly complex topic. But as providers of premium quality information technology support, it’s our job to keep you informed. Please contact us if you have any questions at all. We’re here to help! 

The Cloud and Big Data

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Cloud infrastructure is one of the fastest-growing forms of online technology. As a result, it is vitally important for you to understand how cloud computing services work and the benefits that the cloud can offer. We’ll take a look at ‘big data’ and how the cloud can enhance big data security solutions. 

What is the Cloud? 

Let’s take a look at what cloud architecture is. Cloud solutions are growing at a fast pace. The growth is widespread. You can’t go a day without using, or at least being affected by, cloud services. However, many of us still don’t have a complete understanding of what the cloud is. We just accept that it’s something vague, existing somewhere, and we unknowingly access it. 

So, the question remains – what is the cloud? How does the cloud work? What makes the cloud such an immense storage solution? 

Modern cloud infrastructure, at its simplest, is an information technology solution that allows you to save data and files online. This might not seem all that impressive, but when you consider how cloud storage providers achieve this, it’s very intriguing. 

Think back to days gone by when saving a file could only be done on the device you were currently working on. If you wanted to share a file between devices or with colleagues, you would need to manually send it to them. Sometimes this meant burning the data onto offline, physical media. When your colleagues were done with the files, they’d return them to you the same way. 

Cloud computing simplifies this process. Instead of dragging and dropping files, or sending files by email, cloud technology allows the files to be saved offsite. This is done through extensive data centers provided by cloud computing companies. These data centers create multiple virtual “devices” that are capable of saving your files. These files can then be retrieved anywhere, anytime, with an ordinary internet connection. 

Cloud Technology Makes Life Easier! 

Cloud technology operates online instead of on an individual device level. This makes online interactions far easier than in the past. Cloud technology ensures that you can share files across the business network to multiple different desktops, tablets, laptops, and the like. Files can be retrieved even when the operator is on the go! 

As such, it’s safe to say that the cloud has opened up a whole world of potential for businesses and individuals alike. And you can use cloud solutions for more than just sharing today’s cafeteria menu with the faculty. Cloud architecture has become immensely powerful in recent times. And the proof of that power is that the cloud can safely and reliably store big data. 

What is Big Data? 

Like everyone else, you’re probably wondering – what is it? We haven’t clarified this yet. However, it is a vitally important concept in our modern world. The cloud stores this data. 

Big data is, surprisingly, exactly what it sounds like. It is a collection of vast amounts of data that needs to be stored. It is called ‘big data’ because, the created data will almost always be too immense for a normal computer or device to store. However, cloud devices that share storage space can allow this information to be stored easily and safely. That data is hosted virtually in data centers, safely and securely. 

Who Creates Big Data? 

Big data isn’t a problem for individuals or small businesses. Our internet browsing history is unlikely to be so substantial in size that we would need to store the information we produce in the cloud. Large, network-based systems that generate bulk amounts of data that need a lot of storage space, are labeled big data. 

The amount of data these network-based systems generate is so great that it would be simply impossible for any off-the-shelf physical device to successfully store it. Moreover, these extensive data sets would take an immense amount of time for our computers to organize and sort. We’d be waiting for a long time before we got any sort of useful information from the big data. 

Growing businesses need a better storage solution with greater capacity for analyzing information. This scenario is where cloud storage solutions come into play. 

How Cloud Computing Can Securely Store Big Data 

Cloud computing technology is state-of-the-art technology that expert and specialist data centers host. By storing big data on the cloud, companies can benefit from safe data storage. It is also a working back-up system in case of a disaster or network breach. This means, even if one virtual drive should go down, your big data will still be readily available from another drive. Moreover, hacking into cloud systems can be far more complicated than hacking into a physical device. This provides superior protection for files. As a final perk, storing vast quantities of big data on a virtual device can also be much more affordable than investing in physical devices for the same end goal. That means it’ll probably save you money! 

Learn More About Cloud Computing and Big Data! 

As a provider of premium quality IT services and solutions, we’re here to help you find the right support for your needs. So, if you want to learn more about big data, contact our IT services team today. From cloud storage solutions to small business computer support, we’re here to help! 

Cloud and Virtual Office

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The cloud has become hugely important in our lives. One notable way the cloud is used these days is for virtual (remote) work. This has escalated with the recent Covid-19 lockdowns. Many of us have experienced a disruption in our normal workflow, making virtual working a reality for more of us than ever. The cloud has been pivotal in the success of these remote working plans. As a result of this, you must know how to use the cloud for remote working. Know how to access files stored on the cloud, and how to ensure your cloud use remains safe and secure! Today, we will be covering all of these different points so that your cloud solutions don’t end up making life harder. 

What is the Cloud? 

Cloud solutions are effectively an online replacement for traditional file storage systems. Years ago, when you wanted to save a file on your desktop device, you would only be saving it on that one device. If you wanted to open this file on other business computers, you would need to send it to that computer somehow – the most obvious way being by email. 

However, this process could quickly get tedious, especially if multiple team members worked on the same file. Cloud computing services would serve to change this. With cloud solutions, you save the files directly online, or “in the cloud.” Since the files and data are saved online, you can access them from any internet-enabled device. 

This makes sharing files easier than it used to be. Furthermore, it allows multiple team members to collaborate on files without hassle. Cloud-based systems such as Google Docs can enable a team to work simultaneously on the same file, enhancing business efficiency overall. 

This can have many different benefits for the business. However, it can also be useful from a personal perspective. For example, it allows people to continue working on their files while they’re on the go! 

In short, without access to the cloud for sharing and saving files throughout lockdowns, we probably would have all had a much more difficult time working through the pandemic. 

Where does the Data go? 

When using the cloud, you might wonder where the data is actually stored. This can be a bit of a complex topic, but the easiest way to describe it is as follows. 

When you use the cloud, a “virtual device” stores your data and files. This virtual device, as the name would suggest, doesn’t physically exist. However, it provides a platform on which to view and save your files. Because of this, the virtual device can save a huge number of files with a large amount of storage potential. 

The virtual devices are hosted by data centers. Professional information technology and cloud computing companies manage these data centers and effectively “hire out” their technology for storing information. Cloud computing services hinge entirely on these data centers, as they provide the hardware required to store files. 

A benefit of cloud storage is, your files aren’t just saved on one device, as they are traditionally. Instead, multiple virtual devices store your files. This ensures that your files will always be available. Backups are stored on other virtual devices to guard against malfunctions. These back-up files are easily accessed when they are needed. 

How to Keep Your Files Safe on the Cloud 

The cloud can offer a considerable number of different benefits for businesses looking to save their files. After the ease of access, which is arguably the most crucial benefit, another perk of cloud architecture is the security that cloud computing services can offer. 

The nature of cloud infrastructure means that multiple virtual devices save your files at one time. This is very similar to the adage of “don’t put all of your eggs in one basket.” 

With your files saved across multiple virtual devices, you ensure there will always be back-up disaster and recovery options available to you. However, that’s not to say that cloud computing solutions are perfect for security. To make sure you don’t suffer any downtime in case of a disaster or breach, we recommend an on-site BDR. That way you’ll have multiple options when it comes to restoring your lost data. 

Cybersecurity is imperative. While cloud solutions can offer good security for your files, it’s still important that you also follow top tips to keep your data safe. This includes factors such as not sharing personal information and passwords, keeping your device safe from malware, and never leaving your device unattended. Of course, these are just a few cybersecurity tips you should be following. We can check your system and offer professional network security advice. 

Get Professional Computer Help Today! 

If you want to learn more about cloud computing services and how to keep your data safe, our team can provide the advice you need. So, don’t compromise! Contact our team of expert Managed Service gurus help you out! From IT service management to network security improvements and advice on implementing cloud solutions for your business, we can help. 

Cloud: Its Definition

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When you hear talk about the cloud, it can be a little overwhelming to understand this unique technology. Cloud architecture offers a huge number of solutions, and cloud technology’s rapid development has ensured that it is a field with huge potential. However, many people are not aware of what it is. 

As such, our team of IT consultants is on hand to help you understand what the cloud is. In this blog, we’ll tell you how people and companies are using it to enhance modern data management systems. 

 

What is the Cloud? 

Cloud technology and solutions are rapidly developing in our modern world. As such, you must understand what cloud infrastructure is and how the modern business world uses this architecture. 

When it comes to understanding the cloud, many of us don’t know what to think about this unique tech solution. We know that our data is “in the cloud”. However, most of us don’t understand what this infrastructure is and where it is located. 

We largely accept this as being some higher storage solution beyond the realms of our imagination. Many people consider the cloud as little more than an online storage platform. In reality, cloud infrastructure is far more complicated than that. 

This Definition Isn’t Wrong – Just Not Entirely Right Either! 

Assuming that cloud technology is just “storing data online” isn’t necessarily incorrect. However, if we are to have a solid understanding of it, it’s important to clarify what it is. 

The cloud is made up of an incredible number of servers. All servers are hosted online, stored in global data centers, and managed by cloud storage providers. These expansive warehouses are full of the servers and computer software. This serves to provide the hardware and technology that runs the cloud. These computing servers are hugely important in our modern society. They make it possible for files to be shared between multiple devices. This feature is incredibly important to modern society. 

How It Allows Businesses to Share Files 

In the past, when a person created a file, they saved it on their device. That meant those files were only accessible from that user’s device. To share the data, it was sent directly to another device via email or file transfer. Not only did this present a potential cybersecurity challenge, but it was a hassle. However, cloud technology solutions have removed this roadblock. 

With modern solutions, people can save files on this infrastructure instead of on a local drive. This means that you can access these files from anywhere. From the library, at your desk, or even on your mobile device – you can pull up the documents you’ve been working on any time you want. 

How do Cloud Technology Solutions Work? 

Cloud computing is an exceptionally complex field of computer science and information technology. Let’s touch on the basics of how it works. 

Cloud computing relies on a process known as virtualization. With virtualization, cloud storage providers effectively create “virtual business computers and devices”. These virtual devices provide storage that anyone with an internet connection can access. 

These are called “virtual machines”. Multiple machines are controlled by the same host. These virtual machines are considered separate devices. This means that data saved on one virtual machine is not immediately available to the other virtual devices on the same host network. 

Backups for Cloud Servers 

When normal devices go down, data will likely be lost. However, cloud computing companies have implemented many different techniques to avoid this with storage solutions. By backing up data on multiple virtual devices, even if one should fail, the others are still there to “pick up the slack” and ensure the files remain hosted on the network. 

This is hugely beneficial for individuals and businesses alike. It provides extra protection for files and means that cloud solutions are more reliable than traditional device storage solutions. These servers not only make file sharing more practical, but they also provide an extra layer of protection. 

Get Technology Support Today! 

If you want to learn more about cloud architecture and the benefits it can offer for you or your business, our team is on hand to help.  Contact us, we specialize in providing premium quality managed IT services for businesses. Our IT Techs are here to help your current computing services excel and meet your business needs. Whatever you need, don’t compromise – we can help!